Council on Aging’s Outreach Bureau focuses on educating individuals about our programs and services so they may 1) feel more informed about the breadth of services available in our community, and 2) be better prepared to make a referral for services.
Our outreach bureau is comprised of COA staff and volunteers from our board of trustees and advisory councils who provide information, education and resources across our service area through a variety of activities.
Rules and Requirements
Council on Aging serves a five-county region in southwestern Ohio, including Butler, Clermont, Clinton, Hamilton and Warren counties. We conduct more than 90 activities annually across our service area.
To ensure we’re able to accommodate as many requests as possible, we ask that all requests come through our outreach bureau request form. For a request to be considered, we ask the following:
- Complete the Outreach Request Form. NOTE: The form is an initial intake and not confirmation of a speaker.
- Provide at least 30 days’ notice for your event/speaker request.
- For speaker requests, the audience must include at least 25 people. We make exceptions from time to time, but in most cases, speaking to larger groups makes the best use of our resources. If your group is small, please consider collaborating with another organization to bring in a larger audience.
- In general, we are best able to accommodate events and presentations that are scheduled during normal business hours, Monday-Friday. Our weekend and evening availability is very limited and is reserved for large groups and events.
Due to staffing and other factors, we are not able to fill all requests. Because of the amount of requests we receive, we must consider things such as date/time/location of event, audience type, event size and staff availability. Additionally, we are rarely able to fill evening and weekend requests.
If we are unable to be on-site at an event, we may be able to provide a quantity of COA information to be distributed at the event.
What We Offer
COA’s outreach bureau is available to the following:
- Hospital systems, physician’s offices, fire/EMS/law enforcement departments, municipalities, community groups and other social service organizations whose staff should be informed about COA’s programs and services and understand how to make referrals.
- Large area employers interested in providing education to their workforce about caring for aging loved-ones and the importance of long-term care planning (a donation is suggested for for-profit organizations, see details below).
- Organizations hosting large community events, the focus of which is to provide education and resources to older adults and/or family caregivers.
Due to limited resources, we ask that you are mindful of our requirements (listed above). Additionally, we are rarely able to fill evening and weekend requests.
Through our outreach bureau we provide:
- Presentations: A PowerPoint presentation tailored to your organization’s specific needs. In most cases, presentations can be customized to meet CEU requirements (COA does not provide the CEUs). In-person and virtual formats are available.
- COA information at events: A COA information booth staffed by an educated volunteer or COA staff member to share information about in-home and community-based services for caregivers, older adults and people with disabilities.
- Information and answers on aging and independence: We produce fact sheets, brochures and other literature that describe our programs and services, share our clients’ stories, and call people to action. Call or visit us online for a list of available materials and then let us know what you need for your event or organization.
Cost
COA’s outreach bureau is a free service. However, it takes considerable time and resources to prepare for each presentation or event.
For for-profit organizations, if you are pleased with the level of service and information you receive through our outreach bureau, please consider making a donation to Council on Aging. Donations can be made securely via Paypal on our Donation page or you may give a check to your speaker. Checks can be made payable to Council on Aging.
Submit a Request
Click here to complete a request form for a speaker, information table literature or one-one-one meeting.